Extensive Use of Excel Capabilities Worksheet

Description

This second assignment will have you building on your understanding of and ability to use the basic elements of Excel that you have been exploring in the readings and tutorials in Weeks 1-5. We start with a same data file used in Project #1 but incorporate additional functions of Excel in the analysis of the data.

The first file contains the instructions for completing the project. The second file contains that data that you must use to complete the project.

Year Quarter Location CarClass Revenue NumCars 2018 Q2 Airport Premium 303242 1933 2018 Q2 Airport Hybrid

303607 1982 2018 Q2 Airport SUV 303199 2027 2019 Q2 Airport Economy 368286 2153 2018 Q1 Airport

Premium 359382 2335 2018 Q1 Downtown Premium 354474 2383 2018 Q1 Airport Hybrid 359794 2401 2018 Q1

Downtown Hybrid 354745 2420 2018 Q1 Airport SUV 360039 2488 2018 Q1 Downtown SUV 354839 2512 2019

Q4 Downtown Premium 431761 2562 2019 Q4 Downtown Hybrid 431140 2620 2019 Q1 Downtown Premium

424833 2661 2019 Q4 Downtown SUV 431029 2708 2018 Q1 Downtown Economy 358719 2711 2019 Q1

Downtown Hybrid 425127 2729 2018 Q2 Downtown Economy 379501 2742 2019 Q1 Downtown SUV 424718

2799 2018 Q3 Airport Premium 483322 3004 2019 Q3 Downtown Premium 494587 3006 2019 Q3 Downtown

Hybrid 494669 3065 2019 Q4 Airport Premium 540411 3082 2018 Q3 Airport Hybrid 483684 3090 2018 Q2

Downtown Premium 466323 3095 2019 Q2 Downtown Premium 500347 3101 2019 Q4 Airport Hybrid 541112

3115 2018 Q2 Downtown Hybrid 466712 3133 2019 Q2 Downtown Hybrid 500601 3172 2019 Q3 Downtown SUV

495372 3197 2018 Q3 Airport SUV 482829 3201 2019 Q4 Airport SUV 540599 3231 2019 Q2 Downtown SUV

500494 3251 2018 Q1 Airport Economy 449582 3260 2018 Q2 Downtown SUV 466527 3277 2019 Q1 Airport

Economy 499117 3296 2018 Q2 Airport Economy 480589 3337 2018 Q3 Downtown Premium 516616 3381 2019

Q1 Airport Premium 565965 3418 2018 Q3 Downtown Hybrid 516779 3444 2018 Q4 Downtown Economy

508821 3457 2019 Q1 Airport Hybrid 565721 3515 2019 Q3 Airport Economy 593981 3555 2019 Q2 Airport

Premium 599690 3556 2018 Q3 Downtown SUV 517006 3603 2019 Q1 Airport SUV 565749 3623 2019 Q2 Airport

Hybrid 599005 3650 2019 Q2 Airport SUV 599382 3783 2018 Q4 Downtown Premium 596796 3856 2019 Q3

Airport Premium 658374 3883 2018 Q4 Airport Premium 634905 3892 2019 Q3 Airport Hybrid 658702 3927 2018

Q4 Downtown Hybrid 596477 3946 2018 Q4 Airport Hybrid 634492 3976 2019 Q3 Airport SUV 658241 4097

2018 Q4 Downtown SUV 596103 4098 2018 Q4 Airport Economy 612501 4112 2018 Q4 Airport SUV 617852 4115

2019 Q2 Downtown Economy 641168 4302 2019 Q3 Downtown Economy 681155 4540 2019 Q4 Downtown

Economy 704556 4620 2018 Q3 Airport Economy 701974 4742 2019 Q1 Downtown Economy 718651 4898 2019 Q4 Airport Economy 918045 5224 2018 Q3 Downtown Economy 770161 5386 1 Excel Project 2 – MS Excel (Spring 2021) Note: Microsoft Office 365, the online version, is not appropriate for the course. But anyone who has an Office 365 subscription has access to a fully functioning downloadable version of Office 2013 or 2016 If you do not have an Office 365 subscription you may download the 2016 or 2019 version of Microsoft Office Professional Plus or Microsoft Office Home & Business from OntheHub. (See the Course Resources link.) If you are using a Chromebook, the only Excel product available from the Google Play Store is not a full version of Excel and cannot be used to complete the steps in our Excel projects (it is missing about 30% of the normal Excel functions). The Chromebook will not allow you to download the full Excel from UMGC 365 If you are using a Chromebook, you can complete the Excel Projects using the online Virtual Lab option. In LEO, under Content, Virtual Lab Access, you’ll find instructions for accessing the virtual lab.

Use the project description below to complete this activity (all the details are included in this document). For a review of the complete rubric used in grading this exercise, click on the Assignments tab, then on the title “Excel Project 2.” Click on Show Rubrics if the rubric is not already displayed. Summary Create a Microsoft Excel workbook with four worksheets that provides extensive use of Excel capabilities including charting, and written analysis and recommendations in support of a business enterprise. A large rental car company has two metropolitan locations, one at the airport and another centrally located in downtown. It has been operating since 2018 and each location summarizes its car rental revenue quarterly. Both locations rent four classes of cars: economy, premium, hybrid, SUV. Rental revenue is maintained separately for the four classes of rental vehicles. The data for this case resides in the file 2021rentalcars.txt and can be downloaded by clicking on the Assignments tab, then on the data file name. It is a text file (with the file type .txt). Do not create your own data. You must use the data provided and only the data provided.

Default Formatting. All labels, text, and numbers will be Arial 10, There will be $ and comma and decimal point variations for numeric data, but Arial 10 will be the default font and font size. Tutorials Note: Tutorials that address activities used in this project have been assigned in Week 1, 2 and 3. Step 1 2 3 Requirement Open Excel and save a blank workbook with the following name: a. “Student’s LastNameFirstNameInitial Name Excel Project 2” Example: SmithJaneP Excel Project 2. b. Set Page Layout Orientation to Landscape. Comments Use Print Preview to review how the first worksheet would print. Change the name of the worksheet to Analysis by. In the Analysis by worksheet: a. Beginning in Row 1, enter the four labels in column A (one label per row) in the following order: Name:, Class/Section:, Project:, Place a blank row between each label. Please note the colon : after each label. c. Align the labels to the right side in the cells.

It may be necessary to adjust the column width so the four labels are clearly visible within Column A (not extending into Column B). Format for column A: • • • Arial 10 point Normal font Right-align all four labels in the cells Step 4 Requirement Comments In the Analysis by worksheet with all entries in column C: Format for column C: a. Enter the appropriate values for your Name (in cell C1), Class and Section (cell C3), Project (cell C5), and Date (cell C7) across from the appropriate label in column A. b. Use the formatting in the Comments column (to the right). • • • Arial 10 point Bold Left-align all four values in the cells It may be necessary to adjust the column width so the four labels are clearly visible within Column C (not extending into Column D).

5 a. Create new worksheets: Data, Initial Analysis, and Profit Analysis Upon completion, there should be Analysis by as well as the three newly created worksheets.

b. Delete any other worksheets. Note: The three new worksheets might not have Arial 10 point as the default type so it may be necessary to change the font and point to Arial 10 for the new worksheets. 6 If necessary, reorder the four worksheets so they are in the following order: Analysis by, Data, Initial Analysis, Profit Analysis. After clicking on the blank cell A1 (to select it) in the Data worksheet, import the text file 2021rentalcars.txt into the Data worksheet. In Excel 2019/365 this is done via the Data tab, Get & 7 Format: Transform Data: Click ‘From Text/CSV’ and follow the prompts. If you all data (field names, are using an earlier version of Excel, you can find additional instructions under Additional Tutorials for Excel 2013/2016, Importing data text, and data numbers) a Text File into Excel (Excel 2016 or earlier).

The data should begin in Column A. Row 1 should contain the labels for each Column. • Arial 10 point • Normal font It will be necessary to change Revenue data to Currency format ($ and comma (thousands separators) with NO decimal points, and to change NumCars data to number format, with NO decimal points, but with the comma (thousands separator). Note: in the Currency The field names should format there is NO space between the $ and the first numeric be in the top row of the character that follows the $. worksheet with the data directly under it in Though the intent is to import the text file into the Data worksheet, rows. This action may sometimes when text data is imported into a worksheet, a new not be necessary as worksheet is created. If this happens, delete the blank Data this is part worksheet.

Then change the name of the new worksheet with the of the Excel table imported data as “Data”. Make sure worksheets are in the correct creation process. The order per Item

6. data should begin in column A. Step Requirement Comments

a. Create an Excel table with the recently imported data(Office 2019/365 may have automatically created an Excel Table when you imported the data). .

b. Pick a style with the styles group to format the table (choose a style that shows banded rows, i.e., rows that alternate between 2 colors).

c. The style should highlight the field names in the first row.

d. Ensure NO blank cells are part of the specified data range.

e. Ensure the table has headers.

f. Ensure that Header Row and Banded Rows are selected in the Table Style Options Group Box, but do NOT select a Total row.

Some adjustment may be necessary to column widths to ensure all field names and all data are readable (not truncated or obscured). In the Data worksheet: 8 In the Data worksheet:

9 a. Sort the entire table by Year (ascending)

b. There should be one row for titles and sixty-four rows of data.

c. There should be no column or data truncation. Copy the contents of the Data worksheet to both the Initial Analysis and Profit Analysis worksheets, with cell A1 as upper left-hand corner in for both worksheets.

10 a. The two worksheet Excel tables should meet the formatting requirements of the Data worksheet specified in step 7 above.

b. There should be no column or data truncation.

c. Each of the destinations should have an Excel table.

d. Adjust column widths to avoid title and data truncation as necessary.

Intentionally blank to the bottom of this page. Step Requirement In the Initial Analysis worksheet, using the Excel table just copied there:

11 a. Create a Pivot Table using all 2018 and 2019 data.

b. Locate the top edge of the Pivot Table at the top edge of Row 1 and the left edge a few columns to the right of the data.

c. Display the total revenue for all four types (CarClass) of vehicles in four columns. (Put CarClass in the columns area of the PivotTable fields)

d. Display the total revenue for both Airport and Downtown locations in two rows. (Put Location in the rows area of the PivotTable fields). In the Pivot Table Fields set-up, DO NOT put a check in the box for Quarter.

e. Row and column calculations (sum) are required so that the total revenue for EACH location and the total revenue for EACH CarClass are visible in the pivot table. There must be a grand total that represents the sum of ALL revenue.

f. Ensure that the formatting is as listed in the Comments column.

g. Left align both locations and Grand Total below them and right align four car classes and Grand Total to the right of the four car classes in the pivot table.

h.Final step: Adjust column widths, if necessary, to eliminate title and data truncation of the pivot table. In the Initial Analysis worksheet, using the pivot table:

12 a. Create a column or bar type of chart that shows the total revenue for each of the four vehicle types at each location.

b. Add a title that reflects the information presented by the chart.

c. The upper left corner of the chart should be one or two rows below the above referenced pivot table and left-aligned with the pivot table.

d. The chart should clearly indicate location and type of car. Comments Format (for pivot table label, text, data as appropriate): • • • • • • • Currency (leading dollar sign) with no space between the $ and the first number No decimal places Arial 10 point Normal font No title or data truncation in the pivot table. Right-align the five column labels. Left-align the three row labels (Airport, Downtown, Grand Total) The chart should allow a viewer to determine approximate revenue totals for each vehicle total revenue at each location.

The chart should have no more than 8 bars or columns. For the two questions that follow, present your answers in the Initial Analysis worksheet in a very readable format. These answers should be placed on the worksheet one or two rows below and leftaligned with the chart. Do not let the answers be “split” over more than one page. You can type your answer in one cell, then highlighting and selecting several rows and columns, selecting merge cells and selecting Wrap Text. Do NOT widen the columns as this will adversely impact the appearance of the pivot tables above. You will want to change the text from Center to Left justification. Play with this a bit. If you simply type your answer on a single line, that will also be ok. Be sure the entire answer can be read without the reader having to change any formatting, scroll horizontally, or view the results in the cell contents box. Use Currency (leading dollar sign) with no space between the $ and the first number format for dollar figures.

Step Requirement Question 1: Based on the pivot table above, which location for 2018 and 2019 combined produced the greater revenue?How much revenue was it? 13 a. Label your response Question 1. b. Answer this question in 1 or 2 sentences. Question 2. Based on the pivot table above, which combination of location and car class for 2018 and 2019 combined produced the most revenue? How much revenue was it?

14 a. Label your response Question 2. b. Answer this question in 1 to 2 sentences. In the Profit Analysis worksheet: 15 Comments Use the following text format: • • • Arial 10 point Normal/Black Left-align text in the cell Use the following text format: • • • Arial 10 point Normal/Black Left-align text in the cell Use the following text format: a. In Row 1 and in the column to the immediate right of NumCars label, add the following labels in the following order: • Expenses, Profit, ProfitperCar • (three labels, each at the top of a column) • b. If necessary, adjust column widths to eliminate truncation. Arial 10 point Normal/Black Left-align text in the cell c. The Excel table should be extended three columns to the right after adding these three new columns. In the Profit Analysis worksheet: 16 a. In Row 1, two columns to the right of the Profit per Car label add the label: Hybrid Expense per Car. b. In Row 2, in the same column as Hybrid Expenses add the label Non-Hybrid Expense per Car.

Use the following text format: • • • Arial 10 point Bold Left-align text in the cell DO NOT adjust column widths for these two labels. The blank column to the left of these two labels will prevent these two labels from becoming a right extension of the Excel table. 17 In the Profit Analysis worksheet: Format: In the next totally visible cell (no content bleed over from label) in Row 1 add 100 for Hybrid Expense per Car in Row 1 and in Row 2 add 50 for Non-Hybrid Expense per Car. The absolute cell addresses of these two numeric values will be used to calculate Expenses in the Excel table for each row. • • • Currency (leading dollar sign) with no space between the $ and the first number No decimal places Arial 10 point • • Normal font Step 18 19 Requirement In the Profit Analysis worksheet: Comments Format: Expenses costs include maintenance, cleaning, and administrative expenses associated for a car rental. The Expenses for one rental transaction will be determined from the values specified in the worksheet.

DO NOT enter the values in this column on a cell by cell basis. a. In the first cell directly under the Expenses label, calculate the total Expenses that corresponds to the number of cars rented IN THAT ROW (NumCars) using an “IF” statement as part of the formula to determine the value of Expenses for one vehicle. b. First, use the “IF” statement to determine the single vehicle Expenses (by comparing the values in the “CarClass” column) and second, edit the cell contents to multiply it by the NumCars so that the Expenses value represents the total Expenses costs for the Number of Cars (NumCars) rented that row. Expenses = NumCars * Expense per Car c. Use the absolute cell address for the numerical Expenses value for ONE vehicle which should then be multiplied by the number of cars in each row. d. Adjust column width as needed to eliminate truncation after format adjustments.

Note: the use of absolute cell addresses allows those Expenses values to be changed and then by recalculation, update the entire Excel table. It can be helpful to double-check a hybrid and a nonhybrid row with a calculator for calculation accuracy. • • • • Currency (leading dollar sign) with no space between the $ and the first number. No decimal places Arial 10 point Normal font In the Profit Analysis Worksheet: Format: a. In the first cell directly under the Profit label, calculate total profit by subtracting Expenses from revenue (should be a • Currency (leading dollar sign) with no positive number). (Revenue – Expenses). Then repeat the space between the $ formula for each row below. and the first digit. b. In the first cell directly under the ProfitperCar label, divide • No decimal places Profit by NumCars (Profit/Numcars).

Then repeat the formula for Profit and two for each row below. decimal places for c. Adjust column widths as needed to eliminate truncation after ProfitperCar data formatting. • Arial 10 point • Normal font Verifying the accuracy of a few cells calculation with a calculator can be helpful. Step 20 21 Requirement In the Profit Analysis worksheet: a. Create a Pivot Table using all 2018 and 2019 data. b. Locate the top edge of the Pivot Table in Row 4 and leftaligned with the left edge of the Hybrid Expenses label. c. Display the total profit for all four types (CarClass) of vehicles in four columns. (Put CarClass in the columns area of the PivotTable fields). d. Display the total profit for both Airport and Downtown locations in two rows. (Put Location in the rows area of the PivotTable fields). e. Row and column calculations (sum) are required so that the total profit for EACH location and the total profit for each CarClass are visible in the pivot table. There must be a grand total that represents the sum of all profit. In the Pivot Tables Fields set-up, DO NOT put a check in the box for Quarters. f. Format required listed in the Comments column. g. Left align both locations and Grand Total below and right align four car classes and the Grand Total to the right of the four car classes in the pivot table. h. Final step: Adjust columns widths, if necessary, to eliminate title and data truncation of the pivot table.

In the Profit Analysis worksheet: a. Create a Pivot Table using all the 2018 and 2019 data. b. Position the upper left corner to left align with the pivot table above and two rows below the pivot table above. c. Display the average profit for all four types (carclass) of vehicles in four columns. (Put CarClass in the columns area of the PivotTable fields). Rowd.and column (sum) the total profit Display thecalculations average profit forare bothrequired Airport so andthat Downtown for EACH locationinand total profit for EACH carclass are of visible locations two the rows. (Put Location in the rows area the in the pivot table. There must be a grand total (sum) that represents the PivotTable fields). sume.of Row ALL profit. and column calculations (average) are required so that e. Position the upper left for corner of the Pivot and Table the same the average profit EACH location theinaverage profit for column EACH as the CarClass Hybrid Expense per Car label begins and twomust rowsbe a are visible in the pivot table. There below it.composite average (average) that represents the average of f. Use all format defined the Comments. profitas values. In in the Pivot Tables Fields set-up, DO NOT put a check in the box for Quarters. Locate the top edge of the Pivot Table in Row 4 column. and left aligned with f. Format required listed in the Comments g. Left ali…

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